Government and enterprise chauffeur accounts
Procurement-grade ground transport: ABN-registered, cost-centre and purchase-order coding carried through to the invoice line, and a named-chauffeur duty-of-care record that stands up in a WHS audit.
Government & Enterprise Accounts
Large organisations rarely change ground transport supplier because of the cars. They change because the current arrangement cannot answer three questions: what did we spend, which budget did it come from, and who was in the vehicle. Rideshare receipts reimbursed weeks later answer none of them, and by the time the expense report closes the exposure is already historical.
A government or enterprise account is built to answer all three at the invoice line. Every movement carries the cost centre, department, project code or purchase order supplied at booking, and those references are printed against that movement on a consolidated monthly GST invoice. Finance reconciles against the correct budget without contacting a single traveller, and internal audit can trace any line back to a specific journey.
The third question — who was in the vehicle, and who was driving — is a work health and safety obligation, not a travel one. Because every movement is pre-booked and allocated to a named, accredited chauffeur in a regulated vehicle, the account produces an auditable duty-of-care record of who travelled, when, between which points and with whom. Our commercial passenger vehicle registration is verifiable on the Safe Transport Victoria public register.
Who the account is built for
Procurement and category managers
One ABN-registered Australian supplier, Drive to Arrive Pty Ltd, ABN 13 636 578 937, trading since 2007, with a written rate card per city, certificates of currency on request and regulator registration that can be verified independently.
Finance and shared services
Consolidated monthly GST invoicing with cost centre, department, project code and purchase order references carried to each invoice line, removing per-trip expense claims and the reconciliation work behind them.
WHS, risk and executive support
Executive assistants booking against an approved supplier, and risk teams holding an auditable named-chauffeur record for every staff movement — including the after-hours travel that expense-claimed rideshare leaves undocumented.
Movements we run on this account
Executive and delegation travel
Directors, senior officials and visiting delegations moved in an executive sedan with the same chauffeur retained across a day of appointments rather than re-dispatched between stops, so the schedule holds and the record stays with one person.
Staff airport transfers on account
Recurring airport movements booked by the travel desk and charged to the department rather than expensed by the individual, flight-tracked so a delayed arrival does not become a missed pickup or a waiting-time dispute.
Site, facility and inter-office visits
Inspections, site visits and movements between offices and facilities, including regional legs, coded to the project or program that authorised them so the cost lands in the right budget from the outset.
After-hours and lone-worker transport
Staff finishing late, working across shifts or travelling alone at night moved by a named, accredited chauffeur in a pre-booked vehicle — treated as a workplace safety control with a record, rather than a reimbursed taxi fare.
Multi-city programs and roadshows
Briefing tours, consultations and internal roadshows across Melbourne, Sydney, Brisbane, Perth, Adelaide and the Gold Coast on one account, one rate card and one operations desk instead of six local suppliers and six invoices.
What stands behind it
ABN-registered Australian operator
Drive to Arrive Pty Ltd, ABN 13 636 578 937, established 2007, registered office 83 Church Road, Doncaster VIC 3108. Accounts and rate cards: +61 497 114 819. Operations, 24/7: +61 400 202 330.
Verifiable regulator registration
Vehicles are registered commercial passenger vehicles with Safe Transport Victoria — verifiable on the public register — and with the equivalent state regulator in each other state we operate in. All chauffeurs hold current driver accreditation.
AUD $20,000,000 liability per vehicle
Every vehicle carries AUD $20,000,000 third party liability cover under comprehensive motor insurance. Certificates of currency are supplied on request for procurement, insurance and supplier onboarding reviews.
Coding carried to the invoice line
Cost centre, department, project code and purchase order references supplied at booking are printed against the corresponding movement on the consolidated monthly GST invoice, in Australian dollars with GST shown.
Six-city coverage on one account
The same account extends to Canberra, Darwin, Newcastle and the Sunshine Coast on request.
Questions, answered
Are you set up for government and enterprise procurement onboarding?
Yes. We contract as Drive to Arrive Pty Ltd, ABN 13 636 578 937, an Australian operator established in 2007 with a registered office at 83 Church Road, Doncaster VIC 3108. We provide a written rate card per city, certificates of currency for our motor insurance, and details of our commercial passenger vehicle registration for verification.
Can bookings carry cost centres and purchase order numbers?
Yes. Each booking can carry a cost centre, department, project code and purchase order reference supplied by the booker at the time of booking. Those references are carried through and printed against that specific movement on the monthly invoice line, so finance and shared services can reconcile travel spend to the correct budget and to the authorising PO without contacting the traveller or reopening an expense claim.
How does invoicing and GST work on a government or enterprise account?
You receive one consolidated invoice per month covering every movement on the account, itemised by passenger, date, cost centre, city and vehicle class. All amounts are in Australian dollars and GST-inclusive, with the GST component shown separately so it can be claimed. Rates are the fixed rates written into your account rate card for the account term, with no surge pricing, no after-hours tariff and no fuel levy applied on top.
What duty-of-care record does the account produce for WHS reporting?
Because every movement is pre-booked and allocated to a named chauffeur and a specific registered vehicle before the trip begins, the account produces an auditable record of who travelled, when, from where to where and with whom. That record is provided on request and supports WHS and lone-worker reporting. Rideshare and rank work cannot produce the same trail, because the driver is not known in advance and no employer-held record is retained.
How can we verify your accreditation independently?
Our vehicles are registered commercial passenger vehicles with Safe Transport Victoria, and that registration is verifiable on the regulator's public register rather than only through documents we supply. In other states, vehicles are registered with the equivalent state regulator. All chauffeurs hold current driver accreditation, and we hold Melbourne Airport Landside Driver Authority and Landside Vehicle Authority for terminal work.
How quickly can a government or enterprise account be opened?
Account setup normally completes within a few business days once we have your entity details, the cities you travel in and your expected movement types. We issue a written rate card per city, confirm your nominated bookers and cost-centre structure, complete your vendor onboarding pack in the format your procurement team requires, and agree payment terms. There is no setup fee and no minimum term applied by default.
Related
Open a sector account
Account enquiries and rate cards: +61 497 114 819. Bookings and the 24/7 operations desk: +61 400 202 330.