Transport partner for events, venues and conference organisers
Delegate shuttles, speaker and VIP movements and staged arrivals planned against your run sheet, with one point of contact on the day and one invoice afterwards.
Event and Conference Transport Partner
Event transport is a scheduling problem before it is a vehicle problem. A hundred delegates arriving across ninety minutes is a different brief from a hundred delegates arriving at once, and the difference is decided by the run sheet, not the fleet size.
We plan from your run sheet: arrival windows, session start times, speaker call times and departure waves. Vehicles are then allocated to windows rather than to individuals, which is what keeps a venue forecourt clear and a session starting on time.
On the day there is one coordinator holding the whole movement, reachable directly, with the 24/7 operations desk behind them. Afterwards there is one GST invoice itemised by movement rather than by passenger.
Service capabilities
Delegate shuttles
Scheduled loops between hotels, venue and airport using Sprinter and minibus-coach capacity, timed to session starts.
Speaker and VIP movements
Dedicated vehicles for keynote speakers, sponsors and dignitaries, timed to call times rather than session times.
Staged arrivals and departures
Arrival waves planned so the forecourt clears between vehicles, and departure waves planned against the last session.
Airport meet and greet for delegates
Flight-tracked arrivals with a named chauffeur, for delegates travelling in from interstate or overseas.
Wedding and gala guest transport
Guest movements for venue weddings and gala dinners, including late-night returns.
Site visits and pre-event recces
Chauffeured site inspections for organisers and clients ahead of the event.
How the booking process works
1. Share the brief
Send the run sheet or draft schedule, expected numbers, venue and hotel list, and any VIP movements. We come back with a vehicle plan and a written quote.
2. Agree the plan
Vehicle classes, arrival windows and standby requirements are fixed in writing, including what a change costs and by when it is free.
3. Nominate a coordinator
You get one named coordinator for the event, with direct contact details, plus the 24/7 operations line as backup.
4. Event day
Movements are run to the plan and adjusted live as sessions run over or flights shift. Changes go to the coordinator, not to individual chauffeurs.
5. Post-event invoice
One GST invoice itemised by movement and vehicle class, with a movement log available for your own event report.
Cities covered
The same partner account extends to Canberra, Darwin, Newcastle, Sunshine Coast on request.
Vehicle categories
| Vehicle | Capacity | Typical use |
|---|---|---|
| Executive Sedan | 1–3 passengers | Airport arrivals, point-to-point and hourly executive work. |
| Executive SUV | 1–4 passengers | Extra luggage capacity for international arrivals and touring days. |
| Mercedes-Benz V-Class | 7 passengers | Small groups, delegations and family arrivals kept in one vehicle. |
| Mercedes-Benz Sprinter | 11 passengers | Crew, cast and conference shuttle movements. |
| Minibus / Coach | 12–21 passengers | Wedding guests, conference blocks and multi-vehicle convoys. |
Group capability
- Minibus-coach capacity for 12–21 passengers per vehicle, run as multi-vehicle convoys where numbers require it.
- Simultaneous loops between several hotels and one venue on a fixed timetable.
- Standby vehicles held on site for overruns, late departures and unplanned VIP movements.
Account enquiry process
Partner accounts are opened by Drive to Arrive Pty Ltd, ABN 13 636 578 937, 83 Church Road, Doncaster VIC 3108. Send your business name, ABN, billing contact and the cities you need covered to bookings@drivetoarrive.com.au or call accounts on +61 497 114 819. We return a written rate card, insurance and accreditation evidence and an account reference, normally within one business day.
Bookings and same-day changes go to the 24/7 operations desk on +61 400 202 330.
Questions, answered
Can you hold vehicles on standby at the venue?
Yes. Standby is quoted by the hour and agreed in the plan, so an overrunning session does not become an unbudgeted line afterwards.
How late can numbers change?
The written plan sets a cut-off after which a vehicle is treated as dispatched and chargeable. Before that point, changes cost nothing. We agree the cut-off with you rather than imposing one.
Is there a cost to open a partner account?
No. A partner account is a billing and dispatch arrangement, not a subscription. You are quoted against an agreed written rate card per city and invoiced monthly with GST itemised.
Who is the operating entity?
Drive to Arrive Pty Ltd, ABN 13 636 578 937, established 2007, registered at 83 Church Road, Doncaster VIC 3108. Vehicles are registered commercial passenger vehicles with Safe Transport Victoria and the equivalent regulator in each state, chauffeurs are accredited, and each vehicle carries AUD $20,000,000 third party liability cover.
How do changes and cancellations work out of hours?
The operations desk is staffed 24/7 on +61 400 202 330. Changes go to a person, not a queue. Account terms set out in writing the point at which a vehicle is treated as dispatched and chargeable.
Referencing us on your own website
If you already work with us and want to list Drive To Arrive as a transport partner, the most useful page to point your visitors at is Event transfers, not our homepage — it answers the question your reader actually has. Natural wording works best; phrases our partners commonly use include Drive To Arrive, Drive To Arrive chauffeur services, our event transport partner, conference delegate transport in Melbourne. If the placement is paid or sponsored in any way, please mark the link rel="sponsored"; user-submitted listings should use rel="ugc". We never ask for, pay for, or exchange links.
Open a partner account
Accounts and rate cards: +61 497 114 819. Bookings and the 24/7 operations desk: +61 400 202 330.